Studio Assistant
Allied Works is seeking a full-time Studio Assistant to join our Portland, Oregon office. We are looking for a Studio Assistant who is comfortable with demanding deadlines, has excellent communication skills, and enjoys working in a collaborative environment, and seeks to join a team that is committed to the creation of beautiful, moving, and meaningful work.
Role & Responsibilities
- Reception duties - including answering phones, greeting visitors, accepting and distributing packages, etc.
- Frequent communication with the AWA NYC Office staff regarding meeting coordination, staff-support needs, shipping needs, etc.
- Oversight of general office areas including stocking of all supplies, facilities management, printer/plotter supplies and servicing, etc.
- Manage all vendor services
- Coordinate general office meetings, internal office events and special events
- Assist with maintaining the office internal and external contact lists, project archives, and other data entry
- Oversee all shipping and tracking needs for the office
- Assist Principals and architectural staff with various administrative tasks and errands as needed
- Support marketing and business development efforts including production of printed and digital materials
Qualifications
- Excellent communication skills and the ability to interact with staff of all levels
- Excellent problem-solving, multi-tasking, and organizational skills
- Highly motivated, professional, and able to self direct
- Ability to anticipate administrative tasks and needs beyond what is defined
- Working knowledge of Microsoft Office (Adobe Creative Suite, InDesign & Keynote a plus)
- Experience in an architecture, design or communications related field is desired, but not required
- Bachelors degree
Benefits
- Competitive salary
- Health, vision, and dental insurance (four plan tiers)
- Generous, flexible Paid Time Off
- FSA plan
- 401(k) retirement savings plan with access to financial planning resources
- Annual bonus opportunities
About Allied Works
Allied Works is a 40-person architecture and design studio with offices in Portland, Oregon, and New York City. Guided by a commitment to craft, innovation, and purpose, our work engages cultural and civic life at every scale—from museums and creative workplaces to education centers and residences.
We are a community of makers, collaborators, and peers who share a passion for design and a dedication to advancing social and environmental well-being. Allied Works is an equal opportunity employer and strongly encourages candidates of all backgrounds to apply.
To apply, please send your resume and a brief cover letter to [email protected], with Studio Assistant-Portland in the subject line. Shortlisted candidates will be asked to interview and provide references.
