Accounts + Operations Manager - Architecture Office

Smith-Miller + Hawkinson Architects www.smharch.com is hiring an Accounts and Operations Manager who would work in-person at our design office in Soho managing the accounts and billing along with HR operations. You must be a good communicator, able to multi-task and enjoy being in a creative environment. Prior experience in accounting in an architectural firm is preferred. Salary is $80,000 - $95,000 commensurate with experience. A full benefits package is available which includes, health insurance, standard holidays, 401K, vacation, among other perks. Job details below:

Financial Operations

• Accounts Receivable Management
• Accounts Payable Management
• Transaction Recording & Expense Classification (QuickBooks register upkeep, credit card coding)
• Bank & Credit Card Account Management
• Finances Reporting (account balances; monthly project income/expense summary)
• Tax Preparation Support (assembling bank statements, W-9s, etc.)

Project Financial Support

• Fee Proposal Development
• Subconsultant Fee Coordination (collecting + assembling team proposals)
• Additional Services Requests (ASRs)
• Invoice Coordination with Project Managers
• Subconsultant Payment & Task Order Tracking
• Project Setup & Fee/Time Tracking (Harvest)
• Contract Preparation Support

HR Operations

• Assist with Payroll and Salary Administration
• Benefits Administration (annual health plan selection + communication)
• Onboarding New Employees (Justworks)
• Offboarding Departing Employees (Justworks)
• HR Compliance & Documentation (LS59, passport/I-9 collection)
• PTO/Leave Tracking
• Justworks Liaison

IT

• Software License Management/Subscription Management
• Subscription Management

Travel & Logistics

• Travel Arrangements & Booking
• Business Uber Account Management

Business Admin & Coordination

• Insurance Management (broker liaison; processing approved annual renewals)
• Business License Renewals